By taking a few minutes to consider these questions, you can make sure your next meeting is even more effective. Remarks i. Additional remarks ii. Additional remarks b. Remarks c. Additional remarks iii. What did we do well in this meeting? What should we do differently next meeting?
You can use the following sample meeting schedule when crafting your own agenda:. Date: Aug. Location: Conference Room A. Review marketing campaigns from last year. Present the marketing campaigns from last year. Review the sales numbers after each campaign. Identify which campaigns seemed to have the biggest impact.
How do we best manage the fluctuating demand for our product? Conducting and Managing Meetings. Driving Employee Motivation. Team Building. Providing Employee Support. Table of Contents Expand. Table of Contents. Developing an Agenda. Decisions to Make. Identifying Participants. Regularly Scheduled Meetings. Your Meeting Agenda. By Susan M. Learn about our editorial policies. Updated on January 24, The Bottom Line You can make your online or in-person meetings more effective and more likely to produce the results you seek when you make a detailed agenda.
Article Sources. Part Of. In some formal settings, certain groups or individuals may have the power to ask for items to be included on the agenda.
This will need to be accommodated, either by doing so or by careful negotiation of another opportunity for discussion if the agenda is already too full. While this can be an opportunity for attendees to flag up something for inclusion in a future agenda, it can also be very disruptive to the smooth flow of the meeting. Attendees can use AOB to hijack a meeting for their own purposes and change the whole feeling of the meeting, often from a highly positive, action-focused discussion to a complaint.
As AOB traditionally comes last, it is also the item that attendees are most likely to remember, especially if it was negative in tone. A well-run meeting, with a well-prepared agenda, should mean that nobody wishes to raise any other business. Bad feeling from excluding AOB can be avoided by offering attendees the opportunity to suggest items for inclusion on the agenda ahead of time. However, a brief explanatory note of every item, including what is likely to be discussed and what is out of scope, will help attendees to prepare better and support the chair in controlling the meeting.
Managers are often led to believe that having a written plan is the key for an engaging and successful meeting. Instead of designing your agenda as a laundry list of topics to be broached, consider creating your agenda as a set of questions to be addressed. In its simplest form, the meeting exists to answer a set of compelling questions in an allotted time. Here are some examples of what this could look like:. In addition, this method fosters intentionality. This approach also better informs when to actually end a meeting — when the questions have been answered to satisfaction.
Think about creating agenda questions for meeting attendees like you would go about creating goals for your employees. Goal-setting theory demonstrates that goals energize, focus attention, and promote persistence, all of which lead to better performance. This literature shows that specific goals e.
The same should go for your meeting questions. Create specific questions like the examples above so that attendees are clear what the challenge or problem is thus better focusing collective meeting efforts. Research also shows that difficult, but doable goals, are the most motivating types of goals. Similarly, agenda questions should be designed to challenge, but not be so outlandish that attendees fail to take them seriously and experience frustration.
There is no formula for the ideal number of questions to address in a meeting. What is important is to have the right questions. Then, attendees should be asked for input as the agenda is being created.
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